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JWU is actively monitoring the COVID-19 pandemic

The health, safety and well-being of our students, faculty, staff and community are the university’s number-one priority. During this rapidly evolving situation, the guidance the university has been receiving from federal and local governments has been continuously updated; in turn, the Johnson & Wales University administration has been doing our best to comply with these changes as quickly as possible.

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Student covid-19 vaccine requirements

After careful consultation with government and public health officials, the university will require that all students be fully vaccinated for COVID-19 (i.e., that students have received one or two doses of the vaccine, in accordance with the number of doses recommended by the manufacturer) prior to their arrival to campus for the 2021 fall semester.

Students are asked to upload into their electronic medical record (through the Medicat Student Patient Portal) confirmation of their COVID-19 vaccination (excluding any medical information other than evidence of their vaccination). To those students who have received the vaccine and inputted their information – thank you for doing your part to help us all return to normal.

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How can students provide proof of vaccination to the university?

Students are required to upload their medical record verifying their COVID-19 vaccination into the Medicat Student Patient Portal. The university will not accept student vaccination records via email.

To upload medical records verifying COVID-19 vaccinations, visit jwu.medicatconnect.com and follow these steps:

  • Enter your JWU log in
  • Once the portal is open, click Upload
  • Select 2019 Novel Coronavirus (Covid 19), NAA (Third Party) from the drop down menu
  • To upload take a photo or screenshot of your vaccination card with your phone, email that to yourself, open your email up on your computer, then you can drag/drop or browse for the file that you would then upload to the portal.

Complete the form on Medicat

Are students able to request an exemption from the COVID-19 vaccine requirement?

Students may request an exemption from this requirement for medical, religious or other reasons. Students are able to complete the attestation form directly on the Medicat webpage: jwu.medicatconnect.com when they log in. Look for the COVID Vaccine exemption form.

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University FAQs

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Will sentinel testing be done on campus this fall?

Students, faculty and staff who are not fully vaccinated against COVID-19 must participate in mandatory surveillance testing on assigned testing days. Along with hand washing, physical distancing, the daily screening questionnaire, and face masks, this is a key way to keep our campus community healthy & safe. Any unvaccinated member of the JWU community will be assigned to a group and participate in testing every four weeks. If you do become fully vaccinated, you will no longer be required to participate in sentinel testing.

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What is the guidance for wearing a mask while on campus?

Masks must be worn inside public places on JWU’s campuses until further notice, regardless of vaccination status. On July 27, the CDC (Centers for Disease Control) revised its guidance on mask wearing to maximize protection from the Delta variant and prevent possibly spreading it to others. The CDC now recommends that all persons, whether fully vaccinated or not, wear a mask indoors in public if located in an area of substantial or high transmission. Currently, Rhode Island and Charlotte are both areas of substantial or high transmission, but that is subject to changes as circumstances evolve. All persons should continue to wear a mask where required by laws, rules, regulations, or local guidance.

A reminder to all who have not yet been vaccinated: you must monitor and abide by evolving local, state, and federal guidelines and requirements as well as university policy related to COVID-19, including the requirement that you continue to wear a mask when you are indoors on campus

 

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Is there a COVID-19 vaccination requirement for faculty and staff?
To create a safer, healthier campus environment for all, the university is now requiring all faculty and staff to be fully vaccinated. Faculty and staff must have received at least one dose of the vaccine by August 30, the first day of classes, and must have received all manufacturer-recommended doses of the vaccine by September 30. Faculty and staff will be required to provide Human Resources with a copy of their vaccination card. Faculty and staff requesting an exemption from this requirement for medical or religious reasons must complete and submit the request form located on HRpulse.
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Why has the university decided to require the COVID-19 vaccine for students?

After careful consultation with government and public health officials, the university will require that all students be fully vaccinated for COVID-19 prior to their arrival to campus for the 2021 fall semester.

Adding the COVID-19 vaccination to our student immunization requirements will aid our efforts to provide a safer and more robust college experience for our entire JWU community. Moreover, students who are vaccinated will not need to adhere to the extensive quarantine protocols that have been in place. Through widespread vaccination, we can accelerate the return to a more traditional college experience, including seamless delivery of in-person courses, attending athletic games, more on-campus events and activities, and the resumption of our on-campus visitor and guest policy.

Students are required to upload their medical record verifying their COVID-19 vaccination into the Medicat Student Patient Portal. The university will not accept student vaccination records via email.

To upload medical records verifying COVID-19 vaccinations, visit jwu.medicatconnect.com and follow these steps:

  • Enter your JWU log in
  • Once the portal is open, click Upload
  • Select 2019 Novel Coronavirus (Covid 19), NAA (Third Party) from the drop down menu
  • To upload take a photo or screenshot of your vaccination card with your phone, email that to yourself, open your email up on your computer, then you can drag/drop or browse for the file that you would then upload to the portal.

JWU asks that students provide proof of vaccination by no later than August 6, 2021. 

Students may request an exemption from this requirement for medical, religious or other reasons. Students are able to complete the attestation form directly on the Medicat webpage: jwu.medicatconnect.com when they log in. Look for the COVID Vaccine exemption form.

Students should allow one week to receive confirmation of their exemption or full vaccination status and should continue to monitor their JWU email.

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What happens if a student arrives to campus this fall without being vaccinated and without requesting an exemption?

The student would be advised to complete the exemption form on the Medicat webpage: jwu.medicatconnect.com or schedule a vaccination appointment, providing proof when they receive their shot(s). Students in this instance would have a temporary hold on their account during the university’s consideration of the exemption request or until proof of compliance is entered into the student’s Medicat account.

For tracking purposes. COVID-19 Vaccination Holds are active for students who have not satisfied the vaccine requirement.

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Do students who live off-campus and are enrolled in online classes need to be vaccinated to access campus?

Students who live off-campus and are enrolled in online classes are encouraged to get the vaccine to support in-person connections with campus. Students who decide they do not wish to be vaccinated should complete the exemption form and will be expected to abide by the safety protocols that are in place for unvaccinated individuals.

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I am an international student and have been vaccinated in my home country. Am I able to come to campus?

Students traveling from their home country who have received COVID-19 vaccinations approved by the World Health Organization (WHO) are permitted to attend, live on and visit campus. The student's final vaccine dose should be administered prior to August 19, 2021. Students must upload their vaccine information using the university’s Medicat Student Patient Portal. To do so, visit: jwu.medicatconnect.com.

Students who are not yet vaccinated may be required to quarantine upon arrival to campus, quarantine for longer extended periods of time, up to 14 days and if exposed to someone who may have tested positive for COVID-19.  Students who are not fully vaccinated will also be required to wear a mask when on campus or in the classroom.

International students may request an exemption from this requirement for medical, religious or other reasons. Students are able to complete the attestation form directly on the Medicat webpage: jwu.medicatconnect.com when they log in. Look for the COVID Vaccine exemption form.

International students who may not have had enough time to receive the full vaccination in their home country can work with Health Services to obtain a vaccine while in USA.

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What vaccine options are available to individuals who reside in the United States?

People ages 12 and older are eligible for the FDA-approved Pfizer-BioNTech vaccine (two shots).

Ages 18+ are eligible for the Moderna vaccine (two shots) and the Johnson & Johnson vaccine (one shot).

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If I am vaccinated, what events and activities am I now able to do?

Guidance can vary from state to state and be modified at any point in time. The university will continue to comply with state guidance. The Centers for Disease Control continues to update its guidance on a weekly basis, advising which activities and practices are encouraged for vaccinated and unvaccinated individuals. Learn more.

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I am a student who needs assistance in scheduling an appointment for a vaccine. What do I do?

Those who wish to schedule a vaccination appointment can visit VaccineFinder.org or PlanYourVaccine.com to see availability in their state.

Students in need of assistance may also contact their campus’ Health Services office.

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If I have my first vaccine dose but will not have my second before classes start in August; will I be allowed to live on campus and attend classes?

Yes. If students are in the process of becoming vaccinated, they should consult JWU Health Services and be sure to upload their electronic medical record verifying their COVID-19 vaccination into the Medicat Student Patient Portal. To do so, visit: jwu.medicatconnect.com

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If I am fully vaccinated, will I still have to be tested for COVID-19 this fall?

The university continues to follow the recommendations and protocols put in place by government and health officials. Sentinel testing will be done for the unvaccinated community. JWU will continue to update and communicate its practices as guidelines change.

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Will I have to complete the daily COVID questionnaire on the JWU app this fall?

The university continues to encourage its campus community to complete the daily COVID questionnaire on the JWU app; should this change, it will be communicated.

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I am a student who is planning to live on campus this fall and will be fully vaccinated; how can I ensure that my roommates also are fully vaccinated?

We encourage students to establish a common understanding regarding how they plan to live together as roommates, including matters related to minimizing the risk of COVID-19 infection within their room.  Should you need help, residential life team members will be available to assist you and your roommate.

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Will classrooms, bathrooms, common spaces and other facilities continue to be rigorously cleaned and sanitized this upcoming academic year as they were during the 2020-2021 academic year?

Cleaning and sanitizing measures will continue to be a priority and will be modified based on the most recent federal, state and local guidance. Throughout campus, students, faculty and staff will continue to see hand disinfectant and sanitation wipe stations in high traffic areas and frequently touched surfaces. Classrooms and large common assembly areas will be cleaned on a regular schedule and all common bathrooms will be cleaned frequently.

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What will the visitor and guest policy be for the fall?

Any and all visitors to a JWU campus are expected to follow the university’s safety protocols for vaccinated and unvaccinated individuals. Students, faculty and staff who host a visitor are expected to inform guests of the requirements currently in place.

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What assistance and resources are available to help students succeed while studying remotely?

The Academic Success Center offers tutoring services for a variety of core courses.  Students can connect with peer or professional tutors who are familiar with their course curriculum to enhance their classroom learning. Students can also meet with our professional Academic Success Center staff to review time management strategies, study strategies, note taking skills, or develop academic goals. While classes are offered remotely, Academic Success Center services will be offered remotely via zoom 7 days a week.  Appointments can be made through USucceed or by calling the appointment line at 401.598.1485. Students also have access to Smarthinking, a 24/7 professional tutoring service that allows students to speak with real online educators and access tutorials, writing manuals, sample problems, research tools, study manuals, and more. Smarthinking may be accessed through jwuLink and ulearn.

Students also are encouraged to prepare for remote classes by reading  Remote Learning Success Tips . Faculty members will also be available to meet with students via online conferencing tools.  

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How often do I need to complete the Daily COVID-19 Screening Questionnaire?

Every day you’re on campus! This includes all students, faculty & staff who will be on campus. This includes weekends, non-class days, quick visits – again, each day you are on campus.

Faculty & Staff Questionnaire  Student Questionnaire

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What are the expectations for students who need to quarantine?

Students required to quarantine are expected to abide by the directions and follow all guidance that they have received. Quarantining is not optional and is required by state mandates. During this confined period of time, students are encouraged to utilize university virtual services, such as the library, that are available to them, and to stay connected to family and friends through various electronic means. As members of the JWU community, it is up to all to abide by the guidelines that have been put in place to help keep our community and those around us safe. If members of the JWU community become aware of a possible violation of a quarantine or self-isolation, they should follow the appropriate reporting process.

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Are there guidelines on- and off-campus students will need to follow as a result of COVID-19?

The university developed a COVID Code of Conduct that, like the JWU Student Code of Conduct, applies to all on and off-campus students. The university will continue to share most up-to-date information regarding COVID-19 screening, testing, contact tracing, face coverings, and social distancing protocols.

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What can we do to promote our health?

JWU Health Services suggests following the below guidelines.

External checklist:

  • Wash hands often.
  • Utilize face coverings/masks 
  • Keep a physical distance of 6 feet.
  • Follow cough/sneeze etiquette.
  • Stay home when sick.

Internal checklist:

  • Sleep six to eight hours per night.
  • Exercise daily.
  • Eat a balanced diet of lean proteins, whole grains and fresh fruit and vegetables.
  • Avoid alcohol and tobacco.
  • Stay hydrated.
  • Keep stress levels low by doing something you enjoy every day, such as deep breathing exercises, meditation, going outside for walks, etc.
  • Consider taking supplements like a multivitamin, Echinacea, probiotic, Vitamins A, C, and E.
  • Get vaccinated for the flu when available.
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I have a question that has not been answered in the FAQs, what do I do?

Visit Ask a Question and scroll down the page until you see the Submit a Question form. Complete the form and your question will be forwarded to the appropriate department.